Reliable equipment maintenance software can slash maintenance costs, streamline asset management, and improve asset performance by allowing business owners to predict possible failures before they occur and take preventive actions to reduce the likelihood of occurrence.

Maintenance statistics show that 34% of unplanned downtime is due to aging equipment, while 30% occurs due to mechanical failures and another 11% happens due to operational errors. More interesting is the fact that 9% of all unplanned downtime is caused by a lack of time for maintenance.

Let’s discover the benefits of equipment maintenance management software, what organizations should consider before using it, and which software solutions provide robust features like asset tracking, inventory management, and automated reminders to stock spare parts.

What Is Equipment Maintenance Software?

Equipment maintenance software allows a business owner to implement preventive maintenance to improve operational efficiency, experience reduced downtime, and cut corrective maintenance costs with tools and templates that store data and use key metrics to outline the need for maintenance.

The Numerous Benefits of Equipment Maintenance Software

Equipment maintenance management software has the following benefits:

• Reduce unplanned downtime with improved equipment reliability for existing systems
• Use key performance indicators for preventive maintenance or corrective maintenance
• Streamline maintenance operations and scheduling with access to a digital maintenance history
• Enhance maintenance techniques and equipment performance metrics with a digital solution
• Schedule maintenance requests or activities easily from a mobile platform
• Use inventory management capabilities for asset tracking, management, and performance
• Allow a facility engineer to replace reactive maintenance with a proactive approach
• Assign corrective actions based on real-time data analysis and predictive analytics

Key Features of Reliable Equipment Maintenance Software

Maintenance statistics show that 50% of successful maintenance projects use computerized maintenance management systems (CMMS) with 8% using asset management tools. Meanwhile, 76% of industries worldwide use preventive maintenance for ensuring efficient management.

Equipment maintenance software has the ability to boost productivity and streamline multiple maintenance types, including preventive, corrective, or condition-based maintenance, and regular maintenance in a proactive strategy. Here are some features to consider:

• An entire maintenance team can access and update the maintenance requests
• The equipment maintenance software provides templates and reminders for regular inspections
• The software application has seamless integration to share key metrics with business systems
• It provides access to advanced analytics to predict potential failures before they occur
• Maintenance teams can access comprehensive workflows and work requests on mobile devices
• The software contains asset management, inventory management, and risk management tools
• The equipment maintenance software has automated reports or automated notifications

What to Consider Before Choosing Equipment Maintenance Software

Business owners should also consider whether the equipment maintenance software has a free version or trial, works on mobile devices, and automates routine maintenance tasks for the team. Equipment maintenance software should also improve maintenance practices without costing an arm and a leg and be able to schedule maintenance activities, boosting efficiency and minimizing downtime.

The 11 Best Equipment Maintenance Software Tools in 2024

The best equipment maintenance software prioritizes preventive maintenance and has reminders to enable the scheduling of maintenance tasks. Some of our top choices also track assets and integrate with business systems using sensor data. Here are our best equipment maintenance software choices.

1. Velappity

Velappity is the leading equipment maintenance software in 2024 because it’s a comprehensive suite with risk assessments, asset management, inventory management, and maintenance scheduling. Meanwhile, the Velappity equipment maintenance software has custom forms for inspections.

Key Features

• Gather maintenance requirements on production lines to boost productivity and reduce downtime
• Conduct regular inspections on equipment to identify potential failures or the need for spare parts
• Reduce unplanned downtime with predictive analytics and real-time data syncing while offline
• Track assets to assign corrective actions if using condition-based maintenance, boosting efficiency
• Schedule maintenance activities and maintenance requests on an easy-to-use mobile platform
• Track equipment performance to implement predictive strategies and reduce maintenance costs
• Implement ongoing preventative maintenance methods with easy access to historical inspections
• Streamline maintenance operations when you schedule preventive maintenance activities

The Velappity pricing options are the most affordable and include monthly fees of $19 or £15 per user after the free trial. The mobile-first approach is exactly what is needed for planning the ultimate equipment maintenance strategies with offline capabilities to ensure ongoing preventive maintenance.

2. UpKeep

UpKeep is another fantastic machinery management platform to improve maintenance practices, manage maintenance schedules, and redefine maintenance strategies. The platform uses preventive and predictive maintenance to ensure the reliability of equipment and machinery.

Key Features

• UpKeep uses predictive models with data analytics for reporting and scheduling activities
• A maintenance team can use the app to inspect heavy equipment on-site and offline
• The mobile-friendly equipment maintenance platform offers asset and inventory management

UpKeep has no free version but offers a 7-day free trial before charging $45 per user per month. The price is steep but the platform is equally comprehensive. It also offers a cross-platform experience for web, iOS, and Android devices to make the regular maintenance of equipment a breeze.

3. Maintenance Connection

Maintenance Connection is one of the most comprehensive suites but costs more than most options on our list. Integrated data analytics, the management of comprehensive workflows, and asset management are some benefits related to the Maintenance Connection equipment maintenance tools.

Key Features

• The mobile-friendly platform uses simple inspections and reporting for equipment maintenance
• The tool uses automated notifications and allows the scheduling of comprehensive workflows
• Maintenance Connection is a comprehensive suite with asset and inventory management tools

Maintenance Connection provides valuable insights using performance indicators and analytics from local data centers. However, the free trial period ends with a steep monthly fee of $110 per user. Still, the platform is available on PC, iOS, Android, and Web for greater collaboration.

4. Safety Culture

Safety Culture is another leading choice among the equipment maintenance software apps available in 2024. The platform provides a comprehensive suite of preventive maintenance tools, templates, and checklists. The software also allows the creation of equipment logs for easier monitoring.

Key Features

• Inspect, document, report, and maintain heavy equipment from a single mobile-friendly platform
• Use smart checklists to conduct thorough inspections and run an analysis for improved strategies
• Use automated asset-tracking capabilities with recurring schedules and extensive workflows

Safety Culture is another affordable option with pricing plans starting at $24 per user per month after the generous 30-day free trial ends. Furthermore, Safety Culture has a steep learning curve before teams can easily use the comprehensive tools, templates, and forms for equipment inspections.

5. Fiix Software

Stay ahead with preventive maintenance and use corrective approaches once things go wrong using Fiix Software, another all-in-one suite with tools to streamline equipment maintenance for reduced downtime, order spare parts before they break, and track assets in companies using heavy equipment.

Key Features

• Boost productivity by ensuring that workers and managers maintain equipment regularly
• Order spare parts and assign work requests based on assessment data, reducing downtime
• Enjoy equipment, inventory, and workflow management in a single mobile-friendly platform

Fiix Software is a medium-priced package that starts at $45 per user per month with annual billing after the trial period ends. Fiix provides solutions for larger companies as the monthly packages cover up to 25 users. However, the annual pricing model doesn’t suit every business.

6. Facilio

Facilio is another work order and maintenance management platform that centralizes an entire team to ensure seamless preventive maintenance with asset tracking in a mobile-friendly approach. The AI-powered analytics from global data centers can guide effective strategies, reducing downtime.

Key Features

• Access step-by-step instructions for heavy equipment inspections on a mobile platform
• Leverage an asset history registry and key production metrics with real-time reporting
• Streamline workflows and spare parts ordering to prevent costly equipment breakdowns

Facilio pricing isn’t as transparent as it encourages businesses to be with maintenance programs. Clients are encouraged to request quotes, which will change depending on company size, user numbers, and the number of tools added to the software package monthly.

7. GoFMX

GoFMX is a strategic asset, inventory, work order, and equipment maintenance software package that promises to increase the lifespan of assets and strategically plan the usage and maintenance of heavy equipment. The floorplan visualization tool is incredible but is limited to premium packages.

Key Features

• Connect a team with work order, inventory, asset, and maintenance management in one platform
• The mobile-friendly platform allows teams to manage assets and use analytics to make decisions
• Access tools like floorplan visualization and capital planning and forecasting in the premium version

GoFMX also requires potential clients to request a quote based on the number of users and software tools needed for each package monthly. Unfortunately, transparency isn’t the priority with GoFMX, and the entry-level packages limit the number of tools and solutions for business users and managers.

8. Samsara

Samsara allows managers to improve operational efficiency by maintaining equipment, assets, and workflows in a single platform. The maintenance software also has tools for specific industries to achieve sustainability, compliance, security, and safety goals.

Key Features

• Track, manage, and maintain fleets, equipment, and logistics machinery in real time
• Use a mobile-friendly version of the platform for asset, inventory, and workflow management
• Leverage equipment monitoring with sensor data, telematics, GPS tracking, and site visibility tools

Samsara pricing is more complex as it depends on your equipment types. For example, the monthly pricing for the number of trucks on-site will differ from the price for buses and trailers and depends on the features you need in your software. Samsara also misses the transparency mark.

9. Manager Plus

Manager Plus is another full suite that allows companies of all sizes to manage assets, heavy equipment, work orders, and inventories with a mobile-friendly version of the platform. The platform focuses on preventive strategies but also has the right tools for predictive maintenance.

Key Features

• Get back on track with streamlined maintenance schedules, reporting, and analytics
• Use the mobile-friendly version with offline capabilities for thorough equipment inspections
• The CMMS software also provides invoice, facility, and vendor management tools

Manager Plus is one of the more pricy options with monthly packages starting at $85 per user. The platform also doesn’t offer a free trial or version for businesses to test the asset management software before committing to a higher monthly fee, which adds up with larger companies.

10. MPulse Software

MPulse has a comprehensive set of tools for asset management, inventory management, work order management, and machinery management and maintenance with a mobile-friendly platform for users. The platform can integrate with existing business software but requires the premium version.

Key Features

• Access unlimited product maintenance scheduling, work orders, requests, and activities
• Create custom inspection forms for heavy equipment with the advanced package
• Leverage condition-based, preventive, and predictive maintenance with premium packages

MPulse Software pricing starts at $49 per user per month if paid annually, with higher pricing brackets for enterprises and larger companies. Businesses also need to pay for the premium solution to get the features necessary for a robust maintenance program to ensure seamless operations.

11. eMaint CMMS

eMaint is a computerized maintenance management system (CMMS) with great potential to reduce unscheduled downtime and improve efficiency in any workspace. Boosting efficiency begins with the digital transformation of equipment, inventory, and asset management to ensure seamless processes.

Key Features

• The eMaint CMMS system has a mobile-friendly platform with a client portal for metrics and data
• Access automated notifications to conduct preventive maintenance or assign corrective actions
• Use asset tracking, work order management, and digital reporting for visibility and transparency

The eMaint CMMS platform provides a free trial only for the professional package, which then starts at $69 per month per user. It’s at the higher end of affordability and suits larger organizations better. However, the free trial only available to professionals could deter potential customers.

Which Is the Best Equipment Maintenance Software?

Velappity stands out among the options because it has an easy-to-use client portal with customizable forms for inspections to automate reporting and maintain compliance in any industry. Access maintenance schedules for efficient equipment maintenance and track equipment usage.

Maintenance managers can easily assign maintenance tasks after completing thorough inspections, even while offline. We have a range of videos showing how seamless equipment maintenance and other project management tasks are with Velappity.

Maintenance managers can also use our health and safety inspection software or fire safety assessment software to ensure everyone in contact with the equipment remains safe and the assets are protected from natural disasters like fire and tornadoes.

Schedule maintenance tasks and routine inspections from the convenience of a smartphone using Velappity. Equipment maintenance management has never been simpler. Start a free trial today, or contact us to discuss how Velappity can transform equipment management and maintenance.

Equipment Maintenance Software Conclusion

Reliable equipment maintenance software can transform how teams collaborate, how heavy equipment is used or maintained, and prevent overpriced breakdowns by showing the need to order spare parts sooner. Comprehensive equipment management software tools improve maintenance practices.

The best tools also schedule preventive maintenance work orders, requests, activities, and tasks to ensure the lightweight or heavy equipment remains operational to boost efficiency. Start a free trial with Velappity today, or contact us to enquire about how our software solution provides all the answers.

Equipment Maintenance Software FAQs

What is equipment maintenance?

Equipment maintenance and management is a preventive approach that allows managers to schedule maintenance activities and assign work orders, send requests for spare parts, and keep equipment running like a well-oiled machine. The frequent maintenance of machinery can prevent downtime and reduce maintenance costs in the long run.

What are the key roles of equipment maintenance?

The key roles of maintaining equipment in any industry include the following:

• Planning effective equipment maintenance and management strategies
• Ensuring safety standards and compliance with regular risk assessments
• Using data to implement predictive styles of maintenance for forecasting
• Tracking historical records to understand usage and plan activities
• Scheduling routine activities, tasks, and work order requests for maintenance
• Implementing and maintaining a budget for equipment maintenance and management
• Using asset, inventory, and work order management tools to support maintenance strategies

How does software help equipment maintenance activities?

Maintenance software can streamline operational efficiency by using preventative maintenance to ensure seamless maintenance operations, tasks, activities, and strategies. Managers can schedule frequent maintenance tasks and schedules with digital tools and automatic notifications, never missing a beat. Digital preventive maintenance schedules reduce the likelihood of mistakes and forgetfulness.