The rise of new technologies has allowed for organisations to transform their business practices and streamline processes to increase productivity and improve operational efficiency.
Your business could be wasting opportunities to save time and money by not implementing a digital solution for risk assessments and inspections. If you’re still using pen and paper to complete risk assessments, then here are five reasons why you need a mobile risk inspection app like Velappity to transform your business.
Reduce Admin Tasks
Going digital and using a mobile risk inspection app allows you to simplify your admin tasks. Using a paper-based system or spreadsheets to complete risk assessments or inspections can be time consuming and also requires the data from different documents and sources to be combined. This increases the likelihood of mistakes being made, or even for data to be misplaced or lost.
Implementing a digital solution that can handle the complexity of your risk assessments can drastically reduce the work required per assessment and eliminate a backlog of admin by sending reports out the same day.
Improve Sustainability
Ethical and sustainable business practices are not only good for the planet, but they are good for business, and implementing a digital approach in your organisation, such as a mobile risk inspection app, allows your organisation to go paperless and improve sustainability.
Digital transformation is a valuable tool for addressing issues of sustainability within your business, as ethical and sustainable practices are not only good for the planet, but they can be good for business too. One of the biggest examples of digital transformation that positively impacts both business and the environment, is implementing digital solutions to allow your business to go paperless. Not only is paper is costly and inefficient, but using a paper-based solution, particularly in health and safety, leaves your risk assessments open to inaccuracies and even loss of data. Implementing a paperless approach has a significant environmental impact, but it can also contribute to more efficient business operations.
Velappity is a mobile risk inspection app which can assist your business in the move to paperless. With Velappity, you can recreate your current forms and processes in a digital framework and complete your inspections on site, on any device. The results of these inspections are then displayed in a bespoke, branded electronic document, which can be shared with your clients through a virtual client portal. Moving to a digital solution such as Velappity will allow your business to go paperless whilst saving you time and money, and reducing your carbon footprint.
Automate Processes
Another key advantage of going digital and using a mobile risk inspection app is that you can automate processes that are time consuming to your organisation. Instead of inputting data into a spreadsheet which then needs to be manually written up as a report, you could have one system that will do the work for you. With Velappity’s mobile app and Microsoft Word plug-in, you can digitise your paper-based forms so that the necessary information can be gathered on site, on any device. The forms you complete on the app are not only ready to view on Velappity as soon as they are completed, but they are displayed in a word document format so you can instantly generate a branded report containing the necessary information. The custom form designer also allows you to create your own handheld form from scratch, in which you can utilise specific controls to automatically collect information that previously would have to be manually recorded. For example, the Velappity application will automatically record the date and time that the risk inspection is taking place, which can then be displayed in the output report document. You can also set large paragraphs of text to be generated from simple yes/no fields, saving time and errors when recommending further actions to clients.
Improve Security
By using a mobile risk inspection app such as Velappity, you can rest assured that your data is secure. Using a paper-based solution for risk assessments and inspections can lead to important data being misplaces or lost. A significant benefit of Velappity is added security, as your data is stored in the cloud and across multiple devices.
Save Time and Money
A mobile risk inspection app such as Velappity will allow you to save both time and money. A paper-based system is not only time consuming, but it can cause inaccuracies in your data and paper documents can easily be misplaced and lost. With an efficient digital solution, you can save time in survey and report write ups, meaning you have more time for risk assessments and inspections. With the Velappity mobile risk assessment app and Microsoft Word Plug in, you can create bespoke forms which are ready to view on the app as soon as the form is completed. You can then generate a branded report with the necessary information, which can be viewed in a word document or PDF almost instantly.
By introducing a mobile risk inspection app that can digitise your risk assessments, you can drastically reduce the work required per assessment, and eliminate a backlog of admin tasks by sending out automatically generated reports on the same day.
If you are interested in seeing how a mobile risk inspection app can transform your business, sign up for a 30-day free trial and see why leading risk assessors choose Velappity.
